When the danish car dealer Semler Group reorganized their business, they found that a social business solution would get them up to speed. They chose IBM Connections to get on the road!
Semler Group is Denmark’s leading importer of Audi, SEAT, SKODA, Volkswagen and Porsche vehicles. Based in Copenhagen, it employs 1,500 people, operates 17 car dealerships, and works with a network of 130 other independent dealerships across the country.
A complex corporate reorganization exercise led Semler Group’s C-level executives to realize that the company needed a better way of collaborating and sharing information. Their executive support for cultural change is now driving the adoption of new collaboration tools, including IBM Connections and OnTime Group Calendar software, a social scheduling solution. This solution in combination enables the creation of flexible communities to share and manage information. It also enables users to identify and connect with experts across the business and simplifies scheduling for meetings within communities.
Challenges with social software
– We have been users of IBM Collaboration Solutions software for many years, and we believe it offers a comprehensive suite of capabilities for helping our users work together productively – whether they are at headquarters or out in the dealerships, says Thomas Hansen, Department Manager at Semler IT.
– The challenge, though, with collaboration is not really the technology. It’s with the corporate culture. Just as getting people to adopt email 20 years ago was difficult, it’s the same with social business software. It’s obvious that sharing a document within a community in IBM Connections is much more efficient than sending it to people by email – but only if people are actually willing to use Connections. If they don’t use it, they won’t receive the document, and the whole process breaks down.
Until adoption achieves critical mass, it can be difficult to prove the benefits of social software to users within the business – and many companies are finding out the hard way that their social software projects are taking longer than anticipated to get off the ground.
Successful adoption strategies
Semler Group, however, believes it has found a solution to drive adoption across its business: enthusiastic buy-in from its C-level executives is helping to encourage other employees to use IBM Connections.
– In some ways, it was a stroke of luck, comments Hansen. – Our whole business had gone through a very complex reorganization exercise that involved most of the C-level executives. The reorganization generated large amounts of documentation, which our executives were sharing by email. Sending files back and forth reduced transparency and made version control very difficult.
– To make matters worse, without an easy way to check availability and schedule meetings, answering even simple questions about which version of a document was current, or who should be responsible for making updates, was a time-consuming process.
– So when our IT team proposed IBM Connections and OnTime Group Calendar, and demonstrated how much easier the whole process would have been with a proper document-sharing and social scheduling solution in place, we had a very receptive audience!
Gaining executive support
After some trial projects, the IT team decided to continue to base its adoption strategy on senior-level support. The first users of IBM Connections and OnTime Group Calendar would be a community of the C-level executives themselves, enabling them to collaborate effectively with each other, and also to share information more widely with other employees as and when they become users of the solution.
Jens Overgaard Dinesen, Chief Executive Officer of IntraVision, the IBM Business Partner that supports the Semler IT team, comments:
– We’re convinced that Semler Group is taking the right approach by driving adoption from the top down. We’ve seen the success of this strategy in other companies – for example, where senior leaders publish information to communities, it tends to be read and absorbed by other employees much more readily than an email communication would be. This is partly because the social aspects of communities make the employees feel closer to the executives, and give them a chance to interact and provide feedback.
– We’re combining the top-down approach of having our executives act as evangelists for social business with the bottom-up approach of showing our colleagues how much simpler it is to share files, find people within the business who can help them, and create new communities for specific projects. We are confident that this rollout of IBM Connections and OnTime Group Calendar will be a success for the Semler Group, Hansen concludes.
Source: IBM & Intravision